Why do we make a suspense account in a trial balance?


Finance Strategists is a leading financial literacy non-profit organization priding itself on providing accurate and reliable financial information to millions of readers each year. Our team of reviewers are established professionals with decades of experience in areas of personal finance and hold many advanced degrees and certifications. Rs.400 paid to Mehta against our acceptance was debited to Mehta’s a/c. Rs.760 paid for repairing machinery had been debited to Machinery a/c. The total of purchase book for December had been under cast by Rs.1000. The total of sales book was carried forward from page 5 to 6 as Rs.1222 instead of Rs.1122.

suspense search tab

If you receive a partial payment from a customer, you may be unsure which invoice they are paying. Keep the partial payment in a holding account until you can contact the customer. When you find the invoice, close the suspense account and transfer the funds to the proper account.

How long should transactions remain in the suspense account?

If it shows credit balance, it is shown in the liability side. Suspense account is a temporary and imaginary account, which is closed later when the errors are located. The artificial tallying of the trial balance by the introduction of suspense account enables the Final Accounts to be prepared even before the location of errors.

  • A suspense account is created in the books of accounts when the bookkeeper/accountant of the business is uncertain about some business transactions.
  • A suspense account is essentially a bookkeeping technique for keeping track of funds for a brief period until particular issues are resolved.
  • Differences arises between the total debit side & the credit side of the trial balance.
  • The trial balance extracted as at 30 June 2018 did not agree.
  • Hence, this account helped him hold this transaction in the books of accounts and prevented him from putting it under the wrong account head.

In branchless banking – banking through mobile for unbanked – these accounts are used for ‘money-in-transit’. For example, sender sends payment from US ACH account to a BB mobile number in Japan. The customer receives an alert on their mobile to withdraw this money from a BB agent. Until they withdraw, the remittance stays in a suspense account, earning the financial institute or the BB enabler float/interest on that money.

Example #1: Unknown Invoice

The suspense account will be written off from the books of account after all of the errors have been detected and corrected. Once you receive the full payment from the customer, you’re going to debit the suspense account for $100, then credit your Accounts Receivablefor the same amount. The suspense account has now been closed out and the payment is in its proper place. I’m about to run a year end, and the P&L shows an unexpected loss. On further investigation I can see that many transactions have been posted to the suspense account leaving a large debit balance. Both suspense accounts and clearing accounts are used to temporarily record transactions, until they can be permanently assigned.

  • BlackLine is a high-growth, SaaS business that is transforming and modernizing the way finance and accounting departments operate.
  • However, due to the accounting year’s end, the preparation of the trading and profit and loss account, as well as the balance sheet, cannot be delayed.
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  • Configure the MaintainSuspense business rule if the user needs to be able to change suspense field values and generate accounting through a collection of multiple suspense tickets.

A customer paid $1,000 in cash without specifying which invoice the payment relates to. There is an uncertainty regarding transaction classification at the time of its entry into an accounting system. She is a Business Content writer and Management contributor at 12Manage.com, where she contributes a business article weekly. She has over 2 years of experience in writing about accounting, finance, and business. Besides this situation, there are some other situations in which we create and record transactions into the account.

Improving Your Accounts Receivable Turnover Ratio

An incomplete transaction should neither be overlooked nor entered improperly. The suspense account provides a place for accountants to temporarily log and track incomplete transactions until more information is obtained. BlackLine is a high-growth, SaaS business that is transforming and modernizing the way finance and accounting departments operate. Our cloud software automates critical finance and accounting processes. We empower companies of all sizes across all industries to improve the integrity of their financial reporting, achieve efficiencies and enhance real-time visibility into their operations.

Suspense accounts are also used by lenders, such as mortgage providers, when borrowers accidentally or intentionally break up their regular payment obligations. So, let’s see how the creation of a suspense account will help you to solve your problem. Suspense accounts are used by accountants in many different types of situations. Global and regional advisory and consulting firms bring deep finance domain expertise, process transformation leadership, and shared passion for customer value creation to our joint customers. Our consulting partners help guide large enterprise and midsize organizations undergoing digital transformation by maximizing and accelerating value from BlackLine’s solutions. Our API-first development strategy gives you the keys to integrate your finance tech stack – from one ERP to one hundred – and create seamless data flows in and out of BlackLine.

We are a diverse group of writers, editors and Subject Matter Experts striving to bring the most accurate, authentic and trustworthy finance and finance-related information to our readers. We believe sharing knowledge through relatable content is a powerful medium to empower, guide and shape the mindset of a billion people of this country. A Purchase of Rs. 1035 was posted to a creditor’s account as Rs. 1000.

When the https://bookkeeping-reviews.com/ shows credits exceeding debits, the difference should be recorded as a debit to reflect the temporary nature of those funds. Suspense accounts allow transactions to be posted before there is sufficient information available to create an entry to the proper account or accounts. Without entering such transactions, there may be transactions that are not recorded by the end of a reporting period, resulting in inaccurate financial results.

What Is A Suspense Account?

However, there is no ledger entry for the other side of the correction. One side of the journal entry will be entered to the suspense account opened for the difference in the records. In the case of one-sided errors, if they are to be rectified through journal entries, the suspense account can be used for the required debit or credit depending upon the nature of error. As the name suggests, a suspense account is an account that temporarily records amounts that are yet to have their proper accounts determined. In balance sheet terms, a suspense account is not ideal, as it can prevent you from accurately balancing the books. However, in your day-to-day business activities, using a suspense account in accounting is much like placing a document on a “to file” pile.

account balance

how to fix an incorrect trial balance accounts, however, are more typically used when there is some question about the transaction that needs to be resolved. The rules that mortgage servicers must follow are spelled out by the Consumer Financial Protection Bureau, which enforces the federal Real Estate Settlement Procedures Act. The servicer must also explain what the borrower needs to do in order to have that money applied to their mortgage payment. A suspense account cannot have a debit balance, it always shows a credit balance. One important use of a suspense account is to bring the trial balance into agreement. Errors that affect one account will affect the agreement of the Trail balance.

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All such information is provided solely for convenience purposes only and all users thereof should be guided accordingly. The total of the Discount column on the debit side of the cashbook has been cast short by R.30. Rs.150 relating to purchase of stationery has been wrongly to the personal account of the owner. Nupur paid ₹2,500, but her account was wrongly credited with ₹4,500. Let’s suppose a company receives a cash sum of $500 but it cannot figure out who the money is from or what it is for.

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The account temporarily holds entries while you decide how you will classify them. A suspense account can also hold information about discrepancies as you gather more data. In the aforesaid paragraphs, we have discussed that ‘Suspense Account’ is a temporary account opened with the amount of difference in both sides of the trial balance. By putting the amount on the shorter side of the trial balance, trial balance can be totaled up and balanced. It is worth mentioning that thereafter, as and when the errors get detected, the amount is transferred from Suspense Account to the respective account.


If the trial balance’s credits exceed the debits, record the difference as a debit. If the debits exceed the credits, enter the difference as a credit. You eventually transfer entries from the suspense account to just a permanent account. There is no set time limit for clearing out a suspense account. Most companies clear their suspense accounts on a monthly or quarterly basis.